Contracts and Billing Administrator (15 Month Contract)

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At Flynn, it's not just a job, it's a career

Job Title: Contracts and Billing Administrator (15 Month Contract)

Toronto, Ontario

Flynn Manufacturing and Flynn Facades Division

What We Offer:

-Work for one of Canada's Best Managed Companies.

-Rewarding, challenging, fast-paced work in an excellent environment.

-Use your innovation and creativity daily.

-Be part of a company that offers career advancement opportunities.

-Develop life skills by learning and growing both personally and professionally.

-Work on international large-scale projects.

-Training and Development opportunities.

-Stability within a large company.

-Excellent benefits program including Health, Dental, Vision, Life Insurance, and RRSP matching.

-In-house gym and cafeteria.

A Day in the Life:

-Assist the Project Manager with documentation and administration of projects.

-Provide accurate and timely flow of documents for audits and other purposes.

-Responsible for managing the customer experience with various project issues.

-Provide pivotal communication between clients, job site, head office, suppliers, and contractors.

-Prepare all correspondence that is related to the job (Performance Bond, Certificate of Insurance, WSIB Notification, Material List, -etc.)

-Provide support and assistance to the estimators, project managers and other branches.

-Read contracts, letters of intent and purchase orders for billing requirements (“Billing Date”,” Holdback Percentage” etc.)

-Submit work on hand and schedule of values for the month to the project managers and site superintendents.

-Prepare all necessary Closeout Documentation (Statutory Declaration, Warranties & Other).

-Prepare all necessary Opening Documentation (WSIB, Insurance and Form 1000).

-Produce invoices for internal and for 3rd party companies, for multiple branches.

-Ensure procedures are followed for invoicing (USD/CAD).

-Prepare and submit monthly sales report to Management.

-All other duties and special projects as required.

What You Bring:

-Completed Post-Secondary Degree/Diploma in Administration or Accounting

-Previous administrative construction experience or an equivalent combination of technical training and experience

-Previous experience processing project billings (progress billings, holdbacks, schedules of values) within the construction industry is an asset.

-Previous experience with an ERP or other accounting software is an asset.

-Intermediate to advanced knowledge of MS Office (Excel).

-Excellent communication and interpersonal skills,

-Self-motivated and detail orientated.

-As this position supports more than one Project Manager, the ability to manage multiple tasks and meet deadlines is required.

#LI-RS1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.