Finance Operations Administrator

Описание вакансии

Help make the web better for everyone

We’re a fast-growing, profitable, self-funded SaaS platform with 4.8★ customer love and a 4.9★ team score. Right now, we build software that helps organisations create accessible, fast, high-quality websites. Our customers include global enterprises, universities, and local and state government agencies.

We are hiring a Finance Operations Administrator in the UK. You will keep the day-to-day global financial operations of the company running smoothly, accurately, and compliantly, playing a critical role in supporting sustainable growth.

Where you will work

You will spend 3 days per week in our Birmingham office the heart of the Business District on Barwick Street, with the remaining days for focused work. We value time together for coaching, collaboration, and learning from one another. We also operate globally with teams in the US, Denmark, Germany, and Australia.

What you will do

Financial Management, Bookkeeping, and Payroll

• Perform bank reconciliations and ensure all financial transactions are accurately recorded across multiple entities, including multi-currency and international payments
• Manage accounts payable and accounts receivable, including issuing invoices, processing vendor payments, and handling overdue collections
• Track, reconcile, and categorise expenses and report against budgets
• Process and reconcile global payroll transactions, including salaries, reimbursements, commissions, bonuses, pension contributions, and tax deductions
• Prepare structured, audit-ready financial reports for internal stakeholders, accountants, and external auditors, including insights on budget performance and forecasting

Tax and Compliance

• Prepare and submit required financial statements, including tax filings, VAT returns, and FSQS submissions, in line with government regulations
• Oversee PAYE and P32 reporting and pension administration for UK and EU entities
• Ensure financial policies and frameworks are consistently followed and compliant

Invoicing and Contracts

• Generate and issue customer invoices accurately and on time
• Manage purchase orders for customers and vendors to ensure correct tracking and approvals
• Set up and maintain customer and vendor accounts in payment portals and procurement systems
• Handle customer and vendor queries related to billing, payments, and credit control with professionalism and accuracy

Systems and Tools

• Own day-to-day financial operations in Xero, including reconciliations, reporting, and controls
• Work with Excel and Google Sheets for analysis, reconciliations, and financial reporting
• Maintain organised, audit-ready financial records at all times

About you

• You are a resident of the UK and fluent in English
• You are AAT qualified (or equivalent) or working towards a recognised accounting qualification
• You have 3–5+ years of experience in finance, accounting, or bookkeeping, depending on level
• You are comfortable managing recurring processes, deadlines, and compliance requirements
• You communicate clearly with both finance and non-finance stakeholders
• You have strong, hands-on experience with Xero and are confident owning core workflows independently
• Experience working across multiple entities, currencies, or regions is a strong plus

Compensation

• £30,000–£45,000

What’s in it for you

• Be part of a fast-growing, self-funded SaaS business that is scaling globally
• Play a critical role in keeping the financial engine of the company running smoothly as we grow
• High ownership role with clear expectations and visible impact
• Work closely with leadership in a business that values pace, clarity, and accountability
• Opportunity to grow your finance career as the company continues to scale

Perks

• A shiny new MacBook
• 20 days paid vacation plus public holidays, increasing with tenure
• Private Insurance, Health, Dental and Vision, plus Wellness Allowance
• Company Sponsored Pension and Enhanced Paternity or Maternity
• Casual Dress Code, Flexible Schedule, Weekly Paid Lunches, and Monthly Company Outings