Senior Manager, Travel & Expense

Описание вакансии

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE TEAM

We are looking for a detail-oriented corporate Senior Manager to lead our travel & expense programs and ensure an efficient corporate travel program that meets the fast-paced nature of our business. You will implement and enforce effective corporate travel policies and monitor traveling activity and programs. You will oversee the strategy of the company’s travel program and provide program and system enhancements. You’ll work closely with the Finance and Accounting team to ensure that travel spend is budgeted and charged correctly, and also with the People team to ensure that candidates, new hires, and existing employees have a seamless travel experience.

ABOUT THE JOB

As Senior Manager of the Travel & Expense program, you should be a strategic thinker and able to create travel policies and programs according to the company’s needs. If you add excellent people skills, organizational ability and a great deal of professionalism, then you’re someone we’d like to meet!

WHAT YOU’LL DO

• Lead the Travel & Expense program at Anduril - managing 3 FTEs (one primarily focused on travel, and 2 primarily focused on expense and expense review)
• Advise and collaborate with the Senior Executive team on travel spend analysis, travel policies and program enhancements
• Execute global strategy while adapting to regional variations and business needs
• Establish operational excellence through strong processes, controls, and stakeholder support
• Partner with Executive Assistants to ensure they have the resources to manager their executives’ travel. Prioritize ad-hoc support when needed for Executives and EAs
• Lead vendor management & strategic negotiations with hotels, airlines, rental car agencies and for meetings & events.
• Manage escalations with stellar communication skills
• Split your time between travel management and expense management, including but not limited to:

+ Supporting individual travelers when questions/issues arise

+ Supporting with unused airline ticket management

+ Reviewing and approving a subset of employee expenses and reimbursements

+ Supporting with month end close, ensuring employee expenses are completed and approved in a timely manner to reduce the need for month end accruals

+ Managing Business Travel Accidents (BTA) and Auto Insurance (both active/new claims and renewal of these policies)

REQUIRED QUALIFICATIONS

• Previous experience as corporate travel & expense manager for 5+ years
• Extensive understanding of global travel & expense operations: policy governance, compliance, audit, and tax implications across regions
• Deep knowledge of travel & expense platforms and related finance systems
• Strong grasp of global and regional regulatory requirements, including local tax laws and statutory reporting
• Familiarity with cross-functional processes, including Accounts Payable, Risk Management, Treasury, Procurement, HR, and Audit
• Knowledge of change management, policy deployment, and best practices in global service delivery
• Advanced analytical and reporting skills, with the ability to leverage data to drive decision-making and continuous improvement
• Good knowledge of MS Office and CTM/GDS solutions
• Ability to multi-task
• Strong interpersonal and communication skills
• Critical-thinker and problem-solver
• Customer-centered mindset
• You have a strong bias for action and like to work with high autonomy
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

PREFERRED QUALIFICATIONS

• Experience with Egencia & Ramp (our travel & expense platforms)
• Experience overseeing audits of travel transactions and enforcing policies to ensure responsible spending
• Experience managing a travel program at a government contractor - knowledge of government allowability

US Salary Range

$146,000—$194,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: 

Healthcare Benefits

• US Roles: Comprehensive medical, dental, and vision plans at little to no cost to you.
• UK & AUS Roles: We cover full cost of medical insurance premiums for you and your dependents.
• IE Roles: We offer an annual contribution toward your private health insurance for you and your dependents.

Additional Benefits 

• Income Protection: Anduril covers life and disability insurance for all employees.
• Generous time off: Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs.
• Family Planning & Parenting Support: Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting.
• Mental Health Resources: Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available.
• Professional Development: Annual reimbursement for professional development
• Commuter Benefits: Company-funded commuter benefits based on your region.
• Relocation Assistance: Available depending on role eligibility.

Retirement Savings Plan 

• US Roles: Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options.
• UK & IE Roles: Pension plan with employer match.
• AUS Roles: Superannuation plan.

The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process. 

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

• No Financial Requests:Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
• Please always verify communications:

+ Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.

+ Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.

• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.