Information Management Specialist

Описание вакансии

Information Management Specialist

Location：Belgrade, Serbia

Job Responsibilities

1. Employee Information Management

\* Collect, maintain, and update employee records, including personal information, passports, residence permits, and White Card documentation;

\* Establish and maintain employee databases to ensure data accuracy, completeness, and timeliness;

\* Manage personnel records, tracking logs, and information access permissions;

\* Monitor document validity and follow up on renewals when required;

\* Ensure the security and confidentiality of employee information and records.

1. Information Coordination & Support

\* Serve as the primary contact for employee information management;

\* Collect, organize, and provide personnel information based on business needs;

\* Coordinate required documents and information with legal advisors, finance, administration teams, and external partners;

\* Track updates related to employee documentation, residence permits, and personnel records.

1. Administrative Support

\* Assist with White Card registration, address registration, and tax number applications;

\* Support employees with bank account opening, onboarding, and relocation-related administration;

\* Maintain emergency contact records and related documentation;

\* Assist with lease documentation management and other administrative support activities.

Qualifications

Requirements

\* Bachelor's degree or above;

\* Eligible for visa-free entry to Serbia (except PRC passport holders);

\* Minimum 2 years of experience in administration, records management, data management, or HR operations;

\* Proficient in Microsoft Excel and Office applications;

\* Good written and spoken Chinese and English communication skills;

\* Detail-oriented with strong data management capabilities;

\* Strong sense of responsibility, confidentiality, and execution.

Preferred Qualifications

\* Experience in personnel records or information management;

\* Experience managing overseas employee documentation, visa, or residence permit records;

\* Familiarity with data reporting, tracking systems, and record administration;

\* Strong cross-functional communication and coordination skills.

Working Hours

1，8-hour workday

2，Five-day work week (weekends off)

3，Public holidays in accordance with local regulations

4，Salary: 2000USDT——2500USDT

Benefits

1，A 300 USDT monthly meal allowance during the initial period. In the future, the company will operate an employee cafeteria with professional chefs, providing up to four meals per day and fresh fruit every week.

2，Hotel-style apartment accommodation is provided (2 people per room), equipped with a gym, swimming pool, free Wi-Fi, household appliances, and bedding. Professional housekeeping services are also provided. Employees who choose to live off-site will receive a housing allowance of €425–€800 per month.

3，Up to 16 months' salary per year (including year-end bonus), plus 20 days of annual leave.

4，USD 2,000 annual flight allowance, USD 200 annual holiday bonus, as well as birthday, wedding, and childbirth gifts/bonuses.

5，USD 100 annual travel allowance, one company-sponsored trip each year, and USD 100 monthly team-building budget for each department.

6，European Health Insurance Card (EHIC) provided.

7，A wide range of employee clubs and activities, including sports, e-sports, learning clubs, and more, offering a multinational and multicultural working environment.

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