Manager, Accounts Payable

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Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role:

Reporting to the Assistant Controller, the Manager, Accounts Payable’s primary responsibility is to lead the AP team in all areas related to Global Relay’s international accounts payable function and uphold the effectiveness and accuracy of the payables cycle at the Company. You will oversee the full cycle of AP processes, manage and develop a high-performing team, and partner cross-functionally to scale processes, strengthen controls, and support Global Relay’s continued global growth. The Accounts Payable function at Global Relay is heavily centralized in our global headquarters in Vancouver, with additional team members in London, UK to support our operations outside North America.

Your responsibilities:

• Supervise the end-to-end accounts payable lifecycle ensuring that invoices are entered timely, accurately, processed for payment within payment terms, and correctly reconciled.
• Lead, mentor, and provide guidance to a global AP team with team members in both Vancouver and London, UK.
• Coordinate AP operations across multiple countries, legal entities, and currencies.
• Verify that invoices comply with financial policies and procedures including approvals, department allocations, and ensuring two-way match to appropriate documents (i.e. purchase orders, contracts, pre-approved budgets, etc.).
• Own vendor master data governance and fraud prevention controls.
• Manage company credit card administration processes, including monitoring usage and spend appropriateness, as well as overseeing the timely and accurate approval and reconciliation of expenditures.
• Review AP subledgers on a weekly basis to ensure timely processing and resolution of outstanding payables, including review of necessary journal entries related to accounts payable activities.
• Supervise the process of identification, approval, and release of vendor payments via cheque, credit card, EFT/ACH, and wire transfers ensuring that payments are processed on time and in a cost-efficient manner.
• Perform review of employee expenses, petty cash, and other month-end reimbursements as required by the business.
• Ensure compliance with corporate purchasing policies and applicable tax regulations (e.g. GST/HST, VAT, etc.) in a global context.
• Review monthly analysis of total cash movements, AP subledger balances, and other key AP KPIs.
• Perform analysis over complex vendor arrangements to ensure invoices are appropriately authorized for payment.
• Proactively identify expenditures requiring accrual at month-end through completeness checks on outstanding contracts, purchase orders, etc. that are in progress.
• Drive continuous improvement initiatives to enhance efficiency, scalability, and accuracy that reflect the materiality of a scaling business.
• Investigate and resolve various queries made to AP from both internal and external stakeholders; following up with colleagues, vendors, department heads and managers as needed.
• Participate in ad hoc projects and initiatives when required.

About you:

• A minimum of 5 years of experience in accounts payable, with at least 2 years of people management.
• Experience managing centralized AP services for a global organization, including overseeing multiple legal entities, intercompany relationships and multicurrency operations.
• Diploma or certification in the business/accounting field is an asset.
• Proven experience in identifying and implementing accounting process improvements.
• Demonstrated ability to operate in a fast-paced, scaling environment.
• Advanced knowledge of MS Office skills (Word, Excel, Outlook).
• Impeccable accuracy with numbers and high attention to detail.
• Excellent telephone etiquette and ability to write clear, concise and formal business communications.
• Ability to exercise tact and discretion and to be entrusted with confidential information.
• Exceptional organizational skills with the ability to multi-task, prioritize and manage time effectively.
• Ability to work independently as well as within a team with minimal supervision.

Compensation:

Global Relay advertises the pay range for this role in compliance with British Columbia’s pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive extended health benefits program, including virtual healthcare and a wellness allowance. Employees also receive annual allotted vacation days, which increase based on tenure. Other benefits include: Paid sick days, maternity/parental enhancement program, bonus, and an RRSP contribution matching program.

For Vancouver-based employees, we provide a subsidized meal program, courtesy of our talented in-house culinary team!

British Columbia - Base salary range

$85,000—$105,000 CAD

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.