Executive Assistant, Head of Talent & Total Rewards

Описание вакансии

Why work at NebiusNebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we workHeadquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 1400 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

The role

We are looking for an Executive Assistant to support the VP of Talent and Rewards Operations. This role provides high-level administrative and operational support, ensuring smooth coordination of Talent and Rewards initiatives and enabling the VP to focus on strategic priorities. This is a remote role based in the USA (East Coast).

Your responsibilities will include: 

Executive Support

• Manage the VP’s calendar and schedule across multiple stakeholders and time zones
• Coordinate internal and external meetings, including leadership and board preparation
• Prepare agendas, briefing materials, and presentations
• Track action items and follow-ups to ensure deadlines are met
• Arrange travel and manage expense reports
• Handle sensitive information with discretion

Talent and Rewards Operations Coordination

• Coordinate logistics for performance reviews, talent review meetings, and compensation cycles
• Organize and maintain documentation such as org charts, job descriptions, and policy materials
• Track timelines and milestones for key initiatives, including annual compensation planning and engagement programs
• Support coordination with HR, Finance, Legal, and leadership teams

Reporting and Administrative Support

• Compile and format HR data for dashboards and leadership updates
• Prepare executive-level presentations and reports
• Maintain trackers for hiring plans, workforce planning, and organizational updates

Stakeholder and Team Coordination

• Act as the primary coordination point for internal stakeholders engaging with the VP
• Manage team communications and updates
• Organize offsites, planning sessions, and leadership meetings
• Support onboarding for new HR team members, including system access and scheduling

We expect you to have:

• 6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations
• Proven ability to handle confidential and sensitive information
• Strong organizational and calendar management skills
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Experience with HR systems and collaboration tools
• Strong judgment, discretion, and ability to operate in high-trust environments
• Ability to manage multiple priorities in a fast-paced environment

Key employee benefits in the US:

• Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
• 401(k) plan:Up to 4% company match with immediate vesting.
• Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
• Remote work reimbursement: Up to $85/month for mobile and internet.
• Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.

What we offer

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!