Office Supervisor/HR Coordinator - MX

Описание вакансии

About the Role: We are looking for an Office Supervisor/HR Coordinator to take ownership of office operations while supporting key HR functions. This role is critical to maintaining an organized, efficient, and engaging workplace. The ideal candidate brings solid office management experience and is eager to grow and develop their skills in HR.

Responsibilities include but are not limited to:

Office & Workplace Operations

• Monitor office attendance and ensure workplace policies are followed, addressing any concerns professionally and proactively.
• Oversee office logistics, including supplies, equipment, and vendor management, to ensure a fully functional workspace.
• Manage office security, maintenance requests, and facility-related needs.
• Coordinate employee perks, team events, and engagement activities.
• Set up workstations and equipment for new hires, ensuring smooth onboarding.
• Serve as the go-to person for office-related inquiries and workplace needs, helping to foster a positive and productive office culture.

HR Support & Recruitment Coordination

• Support recruitment efforts by scheduling interviews, managing pipelines, and assisting with candidate communication.
• Conduct phone screens and initial interviews for junior or LATAM-based roles.
• Maintain recruitment data and generate reports on hiring activity.
• Partner with external recruitment agencies as needed.

Onboarding & HR Administration

• Manage new hire onboarding, ensuring proper system access and documentation.
• Oversee offboarding tasks, including system access removal and asset recovery.
• Maintain accurate employee records in the HRIS and update job details, department changes, and other key data.
• Assist with generating HR reports, processing HR-related invoices, and coordinating company-wide events such as town halls.

Requirements

• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Professional communication skills, both written and verbal, in English.
• Proficiency in Google Suite and Microsoft Office (Excel, Word, PowerPoint).
• Confidence in enforcing office policies and addressing workplace matters with professionalism and discretion.
• Ability to work on-site full-time and be a visible leader in the office.
• 2+ years of experience in office management, administration, or a similar role.

Nice-to-Have

• Previous exposure to HR processes, recruitment, or HRIS platforms.
• Experience handling administrative HR tasks or supporting a People Operations team.

We offer a competitive salary and benefits based on ability level, including:

• Base salary DOE
• Unlimited vacation policy
• Health insurance coverage
• Food stipend
• Internet/phone stipend
• Dog friendly office
• Professional Development Program
• This is a fully in-office role based in Mexico City, Mexico. Candidates must be available to work on-site five days a week.

Note. Please submit your resume in English.

About WITHIN

WITHIN is the world's first Performance Branding company, partnering with some of the biggest brands in the world to drive business growth through innovative marketing strategies. Our integrated operating model collapses the traditional marketing silos between creative and media, performance and brand, and across media channels. With a full suite of offerings including media, creative, SEO, Lifecycle, Retail Media, Affiliate and Influencer, we’re able to work with our brand partners in an integrated fashion, allowing us to align marketing strategies back to core business objectives. Client teams at WITHIN are trained on how to always act as a trusted business partner, acting as a fiduciary to client needs above our own.

Teams at WITHIN have the ability to work with iconic brands such as The North Face, Timberland, Ben and Jerry's and Jose Cuervo. Everyone at WITHIN wants to grow and be challenged. It’s a collaborative place made up of small, closely knit and versatile teams that are fast and adaptive to solve problems and build systems.

Check out some of our work!

We weave AI into everything we do, using the latest tech across all teams to innovate, work smarter, and make better decisions. Whether it’s in creative, operations, or anything else, AI helps us level up and do things at a whole new scale. We expect our people to use AI in their daily work, fully embracing it as a critical tool to help us succeed.

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Locations

• New York City: 43-01 22nd St, Suite 602, Queens, NY 11101, United States
• Bogotá: WeWork Av. Carrera 19 #100-45 Usaquén, Piso (Floor) 10, Bogotá, Distrito Capital de Bogotá 110111, Colombia
• Mexico City: Av. Insurgentes Sur 1082, Piso (Floor) 2, Oficina 2008, Ciudad de México, CDMX 03100, México