Senior Admin Assistant – Studio Production & Operations

Описание вакансии

Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.

Who are we hiring?

Senior Administrative Assistant will provide comprehensive hands-on support to senior executives within Sphere Studios by managing complex calendars, coordinating meetings and high-priority initiatives, overseeing travel and event logistics, maintaining key documents and communications, and ensuring seamless execution of projects across teams while acting as a trusted partner who enables leadership to focus on strategic priorities in a fast-paced, high-profile environment. 

What will you do?

•    Coordinate executive meetings, schedules, and high-priority initiatives in a constantly shifting environment. 

•    Serve as a liaison across internal departments to maintain smooth communication and workflow. 

•    Support additional executives or departments as needed, ensuring seamless coverage and continuity of operations. 

•    Track meeting action items, follow-ups, and deadlines to ensure timely completion. 

•    Anticipate contingencies and strategically prioritize tasks across multiple projects. 

•    Prepare travel and expense reports using Concur or a comparable program. 

•    Handle administrative tasks, including document management, printing, database entry, and ordering supplies. 

•    Coordinate detailed meeting logistics, including materials, instructions, and A/V setup. 

•    Review correspondence and identify appropriate follow-up actions, ensuring timely responses. 

•    Support logistics, scheduling, and coordination for team events, off-sites, and client engagements. 

•    Manage highly confidential information with discretion and maintain proper version control of documents. 

•    Execute ad-hoc projects to support company initiatives and improve internal processes. 

What do you need to succeed?

•    Minimum of 5 years of experience supporting senior executives in a matrixed organization, preferably within production studios, media, or entertainment. 

•    Highly organized and detail-oriented, with the ability to anticipate the impact of simultaneous projects. 

•    Skilled at managing dynamic calendars with tact, diplomacy, and sound judgment. 

•    Demonstrated ability to quickly understand organizational structure and execute team objectives in complex and ambiguous environments. 

•    Maintain confidentiality and professionalism at all times. 

•    Experience with Concur or a comparable platform for managing expenses and travel. 

•    Energetic, positive, outgoing, and resourceful. 

•    Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace. 

Special Requirements 

•    Light travel may be required. 

•    Availability to work outside of normal business hours as needed to support required schedules. 

#LI-Onsite

Pay Range

$65,000—$100,000 USD

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required.